Ajira Portal Tips for System Users
The proper use of the Recruitment Portal will simplify, improve value for money and enhance Good Governance in recruitment process for Public Service in Tanzania. Therefore all users must ensure that they use the system with integrity.
How to use Ajira Portal - Ajira portal manual
Make sure that you have scanned copies of all your certificates in pdf format so as enable you to complete the process of completing your profile.The manual intends to show the users how to use the recruitment portal effectively. By going through this, the reader will be able to get information on how to register, create profiles, apply for available vacancies and get the feedback on their application status.
How to create Account On - Ajira Portal Applicant Registration
Enter your email address and password (which will be used as a username and password respectively during log in to the system). Click the button Register to continue with the registration process.Important things to note:
- Confirm the password to make sure it entered correctly. Upon successful creation of anaccount, you will receive a confirmation email through the email address you have provided with a link to activate your account. Make sure you open your inbox to see this email.
- Most of the communication between Public Service Recruitment Secretariat (PSRS) and Applicants will be via email.
- Please ensure you register with a secure and individual email address which you regularly check. You will only need to register once and make applications across multiple available vacancies in the portal.
- Please ensure that you keep your password safe and secure
LogIn to Ajira Portal System
Login using the email address and password entered during registration.Ajira portal Dashboard
After login you will be taken to the applicant Dashboard. The top menu will contain the links to access the Home, Vacancies, My Applications, Register to Job Alerts, Change Password, logout and Feedback.Applicant Profile on Ajira Portal
- The information will be filled in the following tabs: Personal details, Contact Details, Academic Qualification, Professional Qualification, Language Proficiency, Working Experience, Training & Workshop Attended, Computer Literacy, Referees, Other Attachments and Declaration.
- Applicants completed their profile properly are far more likely to be considered to the next step (shortlisted), so make sure your profile is complete to increase your chance, system tracks your profile completion (percentage of completion) automatically while you fill the details in the mentioned tabs above, the details can be filled anytime regardless there are some vacancies or not, the percent of your profile completion can be seen on the Dashboard.
- During the process of filling profile forms you may be asked to upload supporting document to be used on your applications. Make sure that you scan each document separately and save them in PDF format that is the widely supported format in the recruitment portal.
- The personal details tab, as shown below will include the applicants names, gender, nationality, date and place of birth etc. The applicant information will be fetched from NIDA once the correct National Identification Number is entered and verified.
- Once the correct information is fielded, the applicants information will be automatically filled. You will then be required to fill in the form below and click save to upload your information into the system.
Contact Details On the Portal
- You will be required to fill in relevant contact information including your telephone number, postal and current adress, etc. Click save to upload your information into the system.
Academic Qualifications On the portal
- This tab is used to save your academic certificates that you have scanned in PDF format. These academic qualifications include the following levels; certificate, full technician certificate, diploma, advanced diploma, degree, postgraduate diploma, masters and phd.
- Select education level
- Select the country of study
- Select the appropriate Programme Category (choosing the correct category ensures that you will find the programme names associated with a specific category)
- Select the approppriate Proramme name, this should be the same as what is written on the specific certificate you are trying to upload. If you cannot find your programme name it likely that you chose an incorrect category, therefore chose another more related programme category and search through the programme name again to find the correct name
- Select or type in the institution name. If the institution name is not available, type in the full name, no abbreviations are allowed.
- Input the start and finish date
- Attach your certificate. Ensure that the certificate you attach is not more than 2MB.
- Click save to upload the changes into the system.
- You are required to enter each certificate individually.
- While entering information about CSE and ACSE, ensure that you enter the correct index number.
- Those who have studied outside Tanzania are required to have certificate verification letter or certificate from NECTA (for secondary education), NACTE (for diploma and certificates) and TCU (for university education).
Lost Certificate (ACSE or CSE)
- Candidates with lost certificate are required to indicate that their certificates have been lost and fill in the required information. Once this information is filled, the system will be able to fill in other relevant information for them.
- Click on the link (click here if you have lost your certificate)
- Make sure that you enter your examination index number and year of completion correctly.
- A window will appear showing the information of your certificate, if this information is correct then click on the confirm and save button so as to upload the changes into the system.
Professional Qualification on the Portal
- In this tab, applicants with professional qualifications such as CPA, ERB, CCNA, CISA, CISM, Medical Practising licences, Driving license (for drivers), Advocate Practising Licences, etc. will be required to fill in the information associated to the said qualifications including its name, the name of the institution that issued it and attach scanned copy of the certificate in pdf format.
- Fill all the necessary information and click save button to upload changes on the system
Language Proficiency
- The applicant is required to fill in the languages that they know and indicate the different level of proficiency for each language
- Select the language you want to fill in then click at level of competency for speaking, reading and writing. Click save button to upload changes to the system
Work Experience
- Here the applicant will fill in the different experiences they have in the working. The name of the position, the name of the organization and duration must be clearly indicated.
- Fill all the necessary information and click save button to upload changes on the system
Training and workshops
- Applicants that have attended training, workshops and/or seminars will fill in information related to them.
- Fill all the necessary information and click save button to upload changes on the system
Computer Literacy
- In this tab, the applicant will need to indicate their computer literacy in particular in the areas of Ms Word, Ms Excel and Ms PowerPoint. This can also be supported by the attachment of certificate of training.
- Fill all the necessary information and click save button to upload changes on the system
Referees
- The applicant needs to identify and fill out information of referees that can verify information given by applicant as well as behaviour of the applicant.
- Fill all the necessary information and click save button to upload changes on the system
Other Necessary Attachments on ajira portal
- The applicant will need to attach other documents that are relevant to the job application but have not been accommodated in other tabs in this tab. This includes the birth certificate, CV and recommendation letters.
- Select the type of you want to attach and then upload the relevant attachment and click save button to upload changes on the system.
Declaration
- After filling out all the necessary, you are required to declare that all the information is correct and truthful. By clicking this, you have agreed that the information is correct. Entering incorrect or/and false information is grounds for disqualification at any stage of the recruitment process.
How to Apply for Jobs On ajira portal
As soon as you have completed your profile to at least 70%, you will now be able to apply for any job vacancies that are open at the time.- Click On the vacancy button on the main menu
- You can then search for a specific vacancy using any combination of the search keyword or Category filters. Note: if you are not logged in, you will be required to login first then apply for chosen post.
- On more details tab you will find all the details concerning a particular post, these details include, Qualifications, Duties and Responsibilities, Salary Scale and all other relevant information.
- Click On the Apply button
- Read the information displayed and if you agree with said information, attach a signed application letter and click confirm button to finalize your application process
- The system will mark 'CLOSED' vacancies that have already closed and applicants will not be able to apply.
- You will not be able to apply for a job vacancy if you have not updated your NIDAinformation in the portal.
- Ensure that your application letter has been signed by you.
Editing your Application Letter on the Ajira Portal
- If you realise that you have made a mistake in attaching your application letter, you can edit the letter that you have attached and add a new correct application letter. Note: this can only be done while the application process is still open